Reusable support macro from past tickets
Create a fill-in-the-blanks reply macro for a recurring issue, with variables, branching notes and a built-in escalation trigger.
Condense a long, messy ticket history into a crisp escalation note with impact, timeline, what has been tried and what you need.
Write an escalation summary from the ticket history below so the receiving team can act without reading the whole thread.
Escalating to: {{recipient}}
Ticket history:
{{history}}
Customer and account context: {{context}}
Urgency: {{urgency}}
Format (use these exact headings, keep the whole note under 250 words):
**One-line summary**: what is broken, for whom, since when.
**Customer impact**: business and emotional impact, in concrete terms.
**Timeline**: dated bullet list of key events only.
**Already tried**: actions and results so far.
**Evidence**: error messages, IDs, steps to reproduce, links or attachments mentioned in the history.
**The ask**: the specific decision or action needed, and by when.
**Open questions / unknowns**: things we do not yet know.
Rules: state facts, not opinions about the customer; separate confirmed facts from guesses by labelling guesses "unconfirmed"; do not invent IDs, dates or error text. If a required item is missing from the history, write "not provided".A fixed template with a 'The ask' section means the receiver knows exactly what is needed and by when. The 'not provided' rule exposes gaps you can fill before sending rather than hiding them.
Licensed CC0 (public domain) Version 1 · history
Create a fill-in-the-blanks reply macro for a recurring issue, with variables, branching notes and a built-in escalation trigger.
Condense a long report or document into a one-page summary that leads with the decision needed.
Turn a furious customer message into a reply that acknowledges the problem, takes ownership and offers a clear next step without grovelling.
Say no to a refund or policy-exception request clearly and kindly, explain the reason, and offer real alternatives so the customer feels respected.
Analyze a batch of tickets to find top issue themes, root causes, deflection opportunities and product or documentation fixes worth making.
Reply to a customer in their own language with natural phrasing, the right level of formality and a back-translation so you can check it.
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