Build a time-blocked schedule for tomorrow

Turn tasks, meetings and your energy pattern into an hour-by-hour day with breaks and a realistic buffer.

Change note: Initial version

Prompt

Create a time-blocked schedule for {{day}}.

Fixed events (cannot move):
{{fixed_events}}

Tasks I want to do, with estimates if known:
{{tasks}}

My day runs from {{start_time}} to {{end_time}}. My energy pattern: {{energy_pattern}}

Scheduling rules:
- Place the single most important task first in my best energy window.
- Group shallow work (email, admin, quick replies) into one or two batches.
- Add a 10-minute break after every 90 minutes of focused work and a proper lunch break.
- Leave at least 30 minutes of unallocated buffer.
- Add 25% to my time estimates when they look optimistic, and tell me which ones you changed.
- If everything does not fit, list what is cut and why instead of cramming it in.

Output format: a table with columns Time | Block | Type (deep, shallow, meeting, break, buffer). After the table, give a 3-line "If the day goes off track" fallback plan.

Variables

• {{day}}Daytextrequired

  Default: Tomorrow (Tuesday)

• {{fixed_events}}Fixed eventslongrequired

  Default: 10:00-10:30 standup 14:00-15:00 client call

• {{tasks}}Taskslongrequired

  Default: Write project proposal (2h) Review two pull requests (45m) Invoice follow-ups (30m) Plan next sprint (1h) Reply to emails

• {{start_time}}Starttextrequired

  Default: 08:30

• {{end_time}}Endtextrequired

  Default: 17:30

• {{energy_pattern}}Energy patterntextrequired

  Default: Sharp until noon, slump after lunch, partial recovery around 16:00

Example output

| Time | Block | Type |
|---|---|---|
| 08:30-10:00 | Write project proposal (first 90 min; your most important task) | Deep |
| 10:00-10:30 | Standup | Meeting |
| 10:30-10:40 | Break | Break |
| 10:40-11:30 | Finish proposal (estimate raised to 2.5h) | Deep |
| 11:30-12:15 | Review two pull requests | Deep |
| 12:15-13:00 | Lunch | Break |
| 13:00-13:45 | Email and invoice follow-ups | Shallow |
| 13:45-14:00 | Prep for client call | Buffer |
| 14:00-15:00 | Client call | Meeting |
| 15:00-15:30 | Buffer | Buffer |
| 15:30-16:30 | Plan next sprint | Deep |
| 16:30-17:30 | Overflow, email catch-up, wrap-up | Shallow |

**Changed estimates:** proposal from 2h to 2.5h.

**If the day goes off track**
1. Protect the proposal; move sprint planning to tomorrow.
2. Shrink email to a 15-minute scan for urgent items.
3. Use the 15:00 buffer for whatever is left.

Notes

Telling the model your energy pattern lets it place deep work where you are sharpest, and the estimate adjustment counters the usual optimism about how long tasks take.