Resignation letter and graceful exit plan

Write a short, professional resignation letter and a handoff plan that protects your reputation and references.

Change note: Initial version

Prompt

Help me resign professionally.

Role: {{role}}
Company: {{company}}
Last day: {{last_day}} (notice period: {{notice}})
Reason, as much as I want to share: {{reason}}
Relationship with manager: {{relationship}}
Ongoing projects and responsibilities:
{{projects}}

Write:
1. A resignation letter of 4 to 6 sentences: states the decision and last day, thanks them for something specific, offers help with transition. It must not explain, complain or negotiate. Match the relationship: {{relationship}}.
2. A short script for telling my manager in person or by video, including a reply if they make a counteroffer, and a reply if they ask where I am going.
3. A handoff plan: a table of each project or responsibility, status, suggested owner, documentation needed, and what to complete before leaving.
4. A farewell message for my team (under 100 words) and one for key clients or contacts if relevant.
5. A short list of things to do before leaving: references, personal files, benefits questions, contact details, and what not to do (taking confidential data, venting in writing).

Keep the tone warm and professional. If something in my situation raises legal or contract questions, tell me what to check rather than guessing.

Variables

• {{role}}Your roletext

  Default: marketing manager

• {{company}}Companytext

  Default: Harbor Foods

• {{last_day}}Last daytext

  Default: November 14

• {{notice}}Notice periodtext

  Default: two weeks

• {{reason}}Reason to sharetext

  Default: accepting a new opportunity; keep it brief

• {{relationship}}Relationship with managerselect

  Options: good, neutral, strained

  Default: good

• {{projects}}Current projectslong

  Default: Quarterly campaign calendar; agency relationship; monthly analytics report.

Example output

**Resignation letter**
Dear Daniel,

Please accept this letter as formal notice of my resignation from my role as Marketing Manager at Harbor Foods. My last day will be November 14.

Thank you for the trust you gave me to lead the spring campaign; I learned a great deal working with you and the team. I will do everything I can to make the transition smooth, including documenting my processes and training whoever takes over.

Sincerely,
Ana

**Script for telling your manager**
"Daniel, I wanted to tell you in person that I've accepted another opportunity, and my last day will be November 14. I've valued working with you and want to leave things in good shape."
If counteroffer: "I appreciate that. I've thought carefully and my decision is made."

**Handoff table (excerpt)**
| Item | Status | Owner | Needed |
|---|---|---|---|
| Campaign calendar | Q1 drafted | Priya | Shared doc, review meeting |
| Agency relationship | Weekly calls | Daniel | Contacts, contract summary |

**Before leaving**
Collect personal files only, ask for a LinkedIn recommendation, confirm benefits end dates.

Notes

Keeping the letter brief and the reasons out of it protects you; the useful part is the handoff plan, which is what people remember. Check your contract for notice requirements first.