Turn a messy task dump into a realistic weekly plan

Paste everything on your mind and get a prioritized, time-boxed plan for the week that fits your real capacity.

Change note: Initial version

Prompt

You are my planning partner. Turn the brain dump below into a realistic plan for the week of {{week_start}}.

My brain dump:
{{task_dump}}

My constraints:
- Working hours per day: {{hours_per_day}}
- Fixed commitments (meetings, appointments, deadlines): {{fixed_commitments}}
- Peak-energy time of day: {{peak_energy}}

Instructions:
1. Group the dump into projects or themes and drop exact duplicates.
2. Pick at most 3 "must win" outcomes for the week. Everything else is secondary.
3. Assign tasks to days, putting demanding work in my peak-energy window and leaving about 20% of each day unscheduled as buffer.
4. If the total work exceeds my capacity, say so plainly and list what you moved to "Not this week", with a one-line reason each.
5. Flag any task that is vague and rewrite it as a concrete next action starting with a verb.

Output format:
- **Must-win outcomes** (max 3)
- **Day-by-day plan** (Mon to Fri, each task with an estimate in minutes)
- **Not this week** (task, reason)
- **Risks and assumptions** (max 3 bullets)

Only ask me a question if a missing detail would change the plan significantly; otherwise state your assumption and continue.

Variables

• {{week_start}}Week startingtextrequired

  Default: Monday 6 October

  Any date format works

• {{task_dump}}Task dumplongrequired

  Default: Finish Q3 budget draft reply to Priya about vendor contract book dentist prep slides for Thursday review fix onboarding doc typos research standing desks plan team offsite agenda expense report learn pivot tables

  Paste everything, in any order

• {{hours_per_day}}Focused hours per daynumberrequired

  Default: 5

  Realistic deep-work hours, not total hours at desk

• {{fixed_commitments}}Fixed commitmentstextrequired

  Default: Team standup daily 9:30-9:45; Thursday 2pm review; Wednesday 12:30 dentist if booked

• {{peak_energy}}Peak energy timeselectrequired

  Options: Morning, Midday, Afternoon, Evening

  Default: Morning

Example output

**Must-win outcomes**
1. Q3 budget draft finished and sent for comment (Tue)
2. Thursday review slides ready by Wed EOD
3. Vendor contract reply to Priya sent (Mon)

**Day-by-day plan (5 focused hours/day)**
- Mon: Reply to Priya re vendor contract (20) | Q3 budget draft, part 1 (150) | Expense report (30)
- Tue: Q3 budget draft, part 2 and send for comment (180) | Book dentist (10) | Buffer
- Wed: Thursday review slides, build (150) | Dry run and tidy (60)
- Thu: Final slide polish (30) | Review at 2pm | Plan offsite agenda, rough outline (60)
- Fri: Fix onboarding doc typos (30) | Offsite agenda finalize (60) | Weekly wrap-up (30)

**Not this week**
- Research standing desks: no deadline, low impact
- Learn pivot tables: schedule 2 x 30 min next week once budget is out

**Risks and assumptions**
- Assumed the budget draft needs about 5.5 hours total; if finance data arrives late, Tuesday slips.
- Assumed the dentist call is a short phone task, not an appointment this week.
- Thursday has the least spare time, so slides must be done by Wednesday.

Notes

It forces a capacity check and a short 'Not this week' list, which is what keeps plans from collapsing by Wednesday. Re-run it on Wednesday with the remaining tasks to replan.